Privacy Statement

Civic Tech Moncton is committed to protecting the privacy and personal information of its members, volunteers, and applicants. This statement outlines how we collect, use, and safeguard the information you provide.

Information We Collect

As part of the membership application process, we may collect the following information:

• Personal Information: Full name, contact details (address, phone number, email), and date of birth.
• Demographic Information: Age, gender, and location.
• Skills and Experience: Educational background, professional experience, and relevant skills.
• Availability and Interests: Preferred volunteering times, areas of interest, and preferred roles.

How We Use Your Information

The information collected is used to:

• Process and evaluate membership applications.
• Match members with suitable projects and roles.
• Facilitate communication about Civic Tech Moncton activities and opportunities.
• Ensure compliance with our organizational policies and procedures.

Information Sharing

We do not sell, trade, or share your personal information with external parties except as required by law or with your explicit consent. All information is used solely to support our mission and activities.

Data Security

We take appropriate measures to ensure the security and confidentiality of your information. This includes limiting access to authorized personnel and securely storing all data.

Your Rights

You have the right to:

• Access and review the personal information we have on file.
• Request corrections to inaccurate or outdated information.
• Withdraw your membership application or opt out of communications at any time.

Retention of Information

We retain personal information only as long as necessary to fulfill the purposes outlined in this statement or as required by law.

Non-Disclosure Agreement (NDA)

As a member of Civic Tech Moncton, you may have access to sensitive or proprietary information related to the organization’s projects, partner organizations, and community members. To ensure the trust and integrity of our work, members agree to the following:

• Confidentiality:
  • Members must keep all non-public information obtained through their participation in Civic Tech Moncton confidential.
  • This includes, but is not limited to, project details, data from community partners, and personal information of other members.
• Use of Information:
  • Confidential information may only be used for purposes directly related to Civic Tech Moncton’s projects and activities.
  • Members are prohibited from using such information for personal, commercial, or other unauthorized purposes.
• Non-Disclosure Obligations:
  • Members agree not to disclose confidential information to third parties without prior written consent from Civic Tech Moncton or the relevant stakeholders.
• Exclusions:
  • This agreement does not apply to publicly available information, was known to the member before joining Civic Tech Moncton, or is independently developed without the use of confidential information.
• Duration:
  • This non-disclosure obligation remains in effect indefinitely, even after membership status is changed to inactive or terminated.
• Intellectual Property:
  • Civic Tech Moncton is a non-profit organization dedicated to leveraging technology to improve people’s lives in our community. Our projects are created collaboratively by volunteers and designed to support other non-profits, civic organizations, and the broader community.
  • To ensure that the work we produce remains accessible and continues to benefit the community, we require that all technology created, used, designed, or implemented as part of Civic Tech Moncton projects becomes the organization’s intellectual property. This approach ensures:
    • Community Ownership: We create solutions for the public good and remain available to support community initiatives
    • Collaboration and Transparency: Volunteers and partners can build upon past work without concerns about ownership conflicts.
    • Sustainability: The intellectual property remains with Civic Tech Moncton, allowing the organization to maintain and evolve these solutions over time.
• Acknowledgment:
  • By signing this agreement, members acknowledge their understanding of and compliance with this Non-Disclosure Clause as part of Civic Tech Moncton’s membership terms.
  • This policy reflects our commitment to open, collaborative innovation that prioritizes the well-being of our community above individual interests.
    • Permission for Use:
      • Members or external parties wishing to use, adapt, or distribute any work created within Civic Tech Moncton projects must obtain written permission from Civic Tech Moncton.
      • Requests should outline the intended use of the work and demonstrate how it aligns with Civic Tech Moncton’s mission and values.
      • Permission may be granted for uses that benefit the community, promote civic engagement, or enhance open-source collaboration, subject to Civic Tech Moncton leadership review.
    • Prohibited Uses:
      • Work created under Civic Tech Moncton cannot be used for personal gain, commercial purposes, or any activity that conflicts with the organization’s mission without written approval.
    • Acknowledgment:
      • By signing the membership agreement, members acknowledge that their contributions become part of Civic Tech Moncton’s collective work and agree to abide by this Intellectual Property Clause.

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Contact Us

If you have any questions or concerns about our privacy practices, please contact us at:

Email:  info@civictechmoncton.org

By submitting your membership application, you acknowledge that you have read, understood, and agree to this Privacy Statement.